Accounts Receivable Associate

About the Company

Join one of the most interesting companies in all of cannabis to be part of a dynamic and passionate team driving innovation in this emerging market. BLAZE Is a venture backed technology startup that is designing the next-generation of software for licensed cannabis operators serving cultivators, manufacturers, distributors and retailers (dispensary and delivery businesses). In less than 3 years the company has picked up hundreds of customers in multiple states. BLAZE’s best in class ERP (enterprise resource planning) software enables companies of any size to streamline their entire business processes with legal compliance, inventory, customer and supply chain management in one unified platform. Customers can rapidly deploy the BLAZE technology with minimal risk, low cost, and maximum flexibility.

Job Description

The BLAZE team is seeking dedicated Team Member with a positive attitude, high ethics to join our team as an Accounts Receivable Associate! You will be responsible for accurate data entry, invoicing, file maintenance, and record keeping. The Accounts Receivable Associate is responsible for the reconciliation of customer accounts, and performs business to business collections. This position collects on receivable balances, reconciles customer accounts and maintains accurate records of such reconciliation. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. As AR is not a full time role, you will also perform admin assistant duties and answer calls and route as needed. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Responsibilities 

  • Perform day to day billing operations, including creating customer subscriptions and invoices timely and accurately. Ensure our billing system is up-to-date for billing and revenue reporting
  • Enter a variety of data using current technology platforms with an emphasis on Excel and Infusionsoft (CRM software)
  • Invoice over 250 accounts per month 
  • Perform a small amount of Accounts Payable duties 
  • Manage Purchase order process and occasional ordering of equipment
  • Perform outbound calling in order to collect and reconcile account balances
  • Perform business to business collections by collecting on receivable balances per payment terms
  • Review accounts receivable aging and reconcile accounts
  • Review weekly reports and address any issues as needed
  • Work closely with Sales team to resolve customer disputes
  • Identify customer deductions and short payments, and process or dispute as needed
  • Validate and dispute or clear deductions/short payments related to fines by researching information provided
  • Contact clients with past due invoices, exercising considerable judgment, professionalism and tact.
  • Assist with audit requests, ad-hoc projects and system implementations
  • Thoroughness and attention to detail 
  • Advise supervisor of issues related to data 
  • Maintain safeguards and confidential company information
  • Perform admin assistant tasks as needed such as planning travel, events, and coordinating meetings
  • Answer calls as needed and perform call routing or support ticket entry

Qualifications 

  • 2+ years of billings and collections experience along with tech industry experience
  • Bachelor’s Degree in Accounting or Finance or related field
  • Excellent communication skills, both written and verbal, and verbal, and strong customer service approach 
  • Deadline and detail-oriented 
  • Speed, efficiency and ability to adapt to heavy workloads and varying duties 
  • Positive attitude
  • Self-starter
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Strong organizational skills with the ability to multi-task

Benefits and Perks

  • Health, Dental, Vision, Life, Disability, 401K
  • Work from home
  • Paid time off (Vacation, Sick, Holidays)
  • Competitive salary
  • A real chance to help shape the growing cannabis industry
  • Work with smart people in a fast-paced environment

Remote Work with Corporate offices are located in Newport Beach, CA.

Please send us your resume and why you think BLAZE is a fit for you: jobs@blaze.me